Receipts and bills

Use this door for documents that show a cost you paid for your work, including:

• a receipt or tax invoice
• a supplier bill
• a parking receipt
• a uniform purchase
• a course or training cost

Confirming a document creates one expense using the details you submit. Check whether a supplier bill has been paid before describing it as a payment.

Receipt and bill images and extracted text are sent to OVH (AI Endpoints) for automated reading and safety screening. Your document is sent to OVH as uploaded, without local redaction. Safety screening happens after transmission to OVH. Holding a document for review does not prevent that transmission.

Remove information you do not want to share before uploading or emailing a document. Upload starts as soon as you choose a file. See how we use your data for details.

1. Upload: on Expenses, choose Receipts by email to open Receipts and bills. Choose one file to upload into the review queue.
2. Email: forward the document to [email protected] from a verified sender address.

The old [email protected] address still works and goes to the same place. You do not need to change a saved contact or an old forwarding rule.

Sessional attempts to read the vendor, document date, total, printed GST, ABN and reference number. The reading can be incomplete or wrong, so compare every suggested value with the document.

Use Download original in the queue to check the file. Compare the suggested description, date, amount, category and any GST details with the document before confirming.

When your profile is marked GST-registered, the review form shows GST fields and prefills any GST amount extracted from the document. Check it against the original. Ask your registered tax agent about the treatment of the purchase.

The GST treatment begins as Not classified. Where those fields are shown, choose the treatment that matches your purchase record before confirming. See BAS readiness for how unclassified expenses are surfaced.

During review, choose whether the cost is only for your expense record or should be recharged to a workplace. An unbilled cost marked for recharge can be selected when building an invoice. Check your agreement with the workplace before including it, and review the invoice line's GST treatment separately.

PDF, JPG, PNG, WebP and HEIC files are accepted. A dashboard upload takes one file up to 10MB. An email can contain up to five attachments, with each attachment up to 5MB.

Clear photos work best. Keep the full document in frame, use good light, and make sure the total and date are readable.

Email needs a verified account email, your full name, a phone number, and an invoice address. The profile checklist asks for an invoice address including the postcode; a saved legacy billing address is also accepted. Uploads need a signed-in account with a verified email and Plus or Pro access.

The email requirements protect your account because a From header can be faked. Files from an address Sessional does not recognise do not enter your queue. You can confirm extra sender addresses from the Receipts and bills page.

The retention job attempts an in-app reminder for unreviewed captures at least 75 days old and deletes unreviewed captures and their stored files once they are at least 90 days old. This covers uploads and email; processing depends on the scheduled job running successfully.

Once you confirm, the original file stays attached to the expense as your record. Throwing a capture away removes it from the queue.

Receipts and bills are part of expense tracking on Plus and Pro. See plans and pricing.