Booking schedules: get the terms confirmed in writing

A booking schedule is a written confirmation of one or more bookings you have agreed with a single workplace: the dates, times, agreed rate, payment terms, and cancellation terms for each shift, gathered into one document. It is the record you send before the work happens, so both sides are clear on what was agreed. It is not an invoice. Raise an invoice separately after the shift through invoicing.

When you create a schedule, Sessional snapshots the booking detail at that moment, so the saved booking details remain fixed even if a shift is later edited or cancelled. Each schedule carries its own reference (in the form BKS-XXXXXXXXXX) so you and the workplace can refer to it cleanly.

You build a schedule from your shifts list. Tick the shifts you want to include, all from the same organisation, then choose one of two actions:

• Download schedule: generates the PDF and downloads it, so you can send it yourself or keep it on file. This still creates the schedule record on your side.
• Send schedule to workplace: emails the workplace the PDF plus a secure link to acknowledge the bookings. Sessional sends it to the workplace’s contact email, or prompts you for an address if none is on file.

The shifts must all belong to one organisation, because a schedule is a confirmation to a single workplace. If you work for several workplaces in the same week, send each one its own schedule.

The email carries the PDF and a secure link to a Sessional-hosted page at /w/bc/<token>. There is no sign-up and no account to create. The workplace opens the link and sees the schedule laid out: who it is from, the reference, each booking with its date, time, rate, payment terms, and cancellation terms. The page displays the saved schedule and asks search engines not to index it. Anyone with the link can open it while it remains valid.

The workplace chooses Acknowledge these bookings, reviews the form, then selects Acknowledge. This records the acknowledgement time and any name they enter. The agreement itself is between you and the workplace; Sessional provides the platform and does not guarantee the arrangement. The link expires 30 days after the link is generated, the same as invoice and booking links.

The 50 most recently sent schedules appear in the Sent booking schedules panel at the bottom of your shifts list. Each row shows the workplace, the reference, the date you sent it, and a status: Sent while it is outstanding, Acknowledged once the workplace confirms, or Withdrawn if you have pulled the link.

If you sent a schedule to the wrong email, or a contact has left the workplace, use Withdraw link on that row. The old URL stops opening the schedule, and the acknowledge action stops working. Changed your mind, or sent it to the right place after all? Restore link restores access if the link has not expired. Withdrawing closes access to that schedule, without closing links for other records.

These three no-account workplace links cover invoices and bookings:

• Invoice link (/w/inv): after a shift, so the workplace can view the invoice, mark paid, or dispute it.
• Booking link (/w/bkg): a single confirmed booking the workplace can acknowledge or dispute.
• Booking schedule (/w/bc): one or more bookings and their terms, gathered into a schedule the workplace acknowledges in one go.

These invoice, booking and schedule links are signed and expire 30 days after generation. Each opens the relevant record. See workplace access links for how the signing and revocation work under the hood.