Booking schedules: get the terms confirmed in writing

A booking schedule is a written confirmation of one or more bookings you have agreed with a single workplace: the dates, times, agreed rate, payment terms, and cancellation terms for each shift, gathered into one document. It is the record you send before the work happens, so both sides are clear on what was agreed. It is not an invoice. Money only moves later, when you raise the invoice after the shift through invoicing.

When you create a schedule, Sessional snapshots the booking detail at that moment, so the document is a fixed record even if a shift is later edited or cancelled. Each schedule carries its own reference (in the form BKS-XXXXXXXXXX) so you and the workplace can refer to it cleanly.

You build a schedule from your sessions list. Tick the shifts you want to include, all from the same organisation, then choose one of two actions:

• Download schedule: generates the PDF and downloads it, so you can send it yourself or keep it on file. This still creates the schedule record on your side.
• Send schedule to practice: emails the workplace the PDF plus a secure link to acknowledge the bookings. Sessional sends it to the workplace’s contact email, or prompts you for an address if none is on file.

The shifts must all belong to one organisation, because a schedule is a confirmation to a single workplace. If you work for several workplaces in the same week, send each one its own schedule.

The email carries the PDF and a secure link to a Sessional-hosted page at /w/bc/<token>. There is no sign-up and no account to create. The workplace opens the link and sees the schedule laid out: who it is from, the reference, each booking with its date, time, rate, payment terms, and cancellation terms. The page is read-only and marked no-index, so it never shows up in a search engine even if the link is forwarded.

From the page the workplace can acknowledge the schedule, which gives you a timestamped record that they saw and accepted the detail. The agreement itself is between you and the workplace; Sessional provides the platform and does not guarantee the arrangement. The link expires 30 days after the email is sent, the same as invoice and booking links.

Every schedule you send appears in the Sent booking schedules panel at the bottom of your sessions list. Each row shows the workplace, the reference, the date you sent it, and a status: Sent while it is outstanding, Acknowledged once the workplace confirms, or Withdrawn if you have pulled the link.

If you sent a schedule to the wrong email, or a contact has left the workplace, use Withdraw linkon that row. Anyone opening the old URL then sees a “this link was withdrawn” page instead of the schedule, and the acknowledge action stops working. Changed your mind, or sent it to the right place after all? Restore link brings it back. Withdrawing affects only that one schedule link, never your other links or your account.

Sessional sends three kinds of no-account workplace link, each scoped to one thing:

• Invoice link (/w/inv): after a shift, so the workplace can view the invoice, mark paid, or dispute it.
• Booking link (/w/bkg): a single confirmed booking the workplace can acknowledge or dispute.
• Booking schedule (/w/bc): one or more bookings and their terms, gathered into a schedule the workplace acknowledges in one go.

All three are signed, expire after 30 days, and reveal nothing else about your account. See workplace access links for how the signing and revocation work under the hood.