Workplaces: your saved clinics and hospitals

A workplace (the dashboard labels them “organisations”) is any clinic, hospital, pharmacy, dental surgery, aged care facility, or allied health service where you do locum work. Sessional lets you keep a saved list of them so you never retype the same details. Each record holds the organisation name, its type, an address, a primary contact, the workplace ABN, and private notes only you can see.

The point is to enter each workplace once. After that, selecting it on a booking or an invoice pulls the name and address through automatically, and every shift you do there is grouped under the same record for your earnings reports.

Go to Dashboard > Organisations and use the add form at the top of the page. Start typing the workplace name and pick it from the suggestions to drop the name into the form, then add the type, ABN, address, and contact. You can also type everything by hand. Register-backed lookup that fills the ABN and address for you (from the Australian Business Register) is on the roadmap; for now the name search just saves you retyping it.

The fields are:

• Organisation name (required): the workplace name, for example “Riverside Medical Centre” or “Western Sydney Local Health District”.
• Type: GP clinic, specialist clinic, hospital, day surgery, pharmacy, dental clinic, allied health, aged care, community health, or other.
• ABN (optional): the workplace’s Australian Business Number, printed in the “To” block of your tax invoices. Enter it yourself; you can look up or confirm any ABN at abr.business.gov.au.
• Address: used on invoices and for your own reference.
• Contact name and email (optional): the practice manager or roster coordinator you deal with. The email pre-fills the recipient when you send an invoice.
• Notes (optional): private to you, for things like the clinical software they run, parking, or payment terms.

Only the organisation name is required, so you can add a workplace in seconds and fill in the rest later.

A saved workplace does real work for you across the platform:

• Bookings: pick the workplace on a new shift and the name and link are filled in, so all shifts there sit together in your records.
• Tax invoices: the workplace name and address appear in the “To” block of the invoice PDF, pulled straight from the record. Its contact email pre-fills when you email the invoice.
• Earnings: you can see how much you have billed each workplace, since every shift and invoice is tied back to the record.

The Organisations page also surfaces useful tiles at a glance: your total number of workplaces, shifts this month, invoices outstanding, and the date you last worked a shift anywhere.

Workplace records can carry an Australian state and a Modified Monash Model (MMM) rating from 1 to 7. The MMM rating is the standard the Commonwealth uses to grade how rural or remote a location is, and it underpins eligibility for rural workforce incentives. Recording it against a workplace means the location context is there when you look at where your work sits. See the rural incentives guide for how MMM classification feeds into incentive eligibility.

Click Edit on any workplace to open a slide-out panel and change the name, type, address, contact, or notes. Changes apply immediately to future bookings and invoices. Invoices you have already generated keep the details that were current when they were raised, so editing a workplace never rewrites historical paperwork.

You can also Delete a workplace, but only if it has no shifts and no invoices attached. If a workplace has any history, Sessional blocks the delete and tells you how many shifts and invoices are linked. This protects your records: a workplace tied to real billing cannot be quietly removed. If you want to retire a workplace you still have history with, mark it in the notes field rather than deleting it.