Calendar sync for locum shifts

If you locum across several workplaces, booking details may arrive through agency portals, text messages and emails. Sessional provides an iCal feed of the confirmed and delivered shifts you have recorded. Add a subscription in your calendar app to view that work alongside your personal appointments.

The feed is read-only. Your shifts live inside Sessional and your calendar app displays a copy. Confirmed and delivered shifts are included when the feed is fetched. Your calendar app controls when it requests updates, so check Sessional directly when you need to confirm the latest booking details.

To create the link your calendar app will subscribe to:

1. Open Dashboard > Calendar
2. Sessional generates a unique feed URL tied to your account the first time you open the page
3. Use the Copy button to put the URL on your clipboard

The URL contains a random token tied to your account. Anyone who has the link can fetch your feed while it is available, including rates and site notes. Treat it like a password: do not post it publicly or paste it into a shared document.

The Calendar sync page gives these setup directions. Menu wording can vary between calendar app versions:

• Google Calendar: Settings > Add calendar > From URL, then paste the feed URL.
• Outlook: Add calendar > Subscribe from web, then paste the feed URL.
• Apple Calendar: File > New Calendar Subscription, then paste the feed URL.

The feed includes shifts with the status Confirmed or Delivered. Offered, Invoice ready, Invoiced, Paid and Cancelled shifts are excluded from the feed response. Each event carries:

• Title: Shift followed by the workplace name
• Start and finish time: stored booking times sent in UTC for your calendar app to display in its selected timezone
• Details: the workplace, its recorded city or suburb, agreed rate, workplace time and site notes
• Location: the workplace name and recorded city or suburb

When travelling interstate, check the timezone selected in your calendar app. The event description includes the workplace time so you can compare it with the main event time. It does not include a full street address unless that information is in your notes.

Keep the feed URL in calendar accounts you control. Review site notes before sharing the feed: they appear alongside the workplace and rate. Removing a subscription from your calendar app does not revoke another person's copy of the URL.