Document store for locum credentials

A locum starting at a new clinic, pharmacy or hospital is usually asked for the same bundle every time: a current National Police Check, proof of professional indemnity, the AHPRA registration certificate, an immunisation record and, depending on the role and the state, a Working with Children check. Chasing those across email, a phone camera roll and an old filing app before each shift is the bit nobody enjoys.

Sessional gives you one place to hold them. The dashboard surfaces this as your Compliance page. Upload each certificate once, set its expiry date, and Sessional tracks the countdown and emails you before anything lapses, so you are never caught out the week a workplace asks to confirm cover.

Every profession starts with the same eight base categories. Your AHPRA profession then adds a few of its own, because a paramedic needs a driving licence on file and a dentist needs a conscious sedation certificate where a community pharmacist does not.

• AHPRA registration certificate: your current certificate of registration, confirming your registration status plus any conditions, notations or endorsements the relevant national board has recorded.
• Professional indemnity: your certificate of currency from Avant, MIPS, MDA National or another medical defence organisation. Workplaces routinely ask to sight proof of cover before they confirm a booking.
• National police check: your nationally coordinated criminal history check. Most workplaces want a recent one before you start.
• Working with Children check: your state clearance where the role requires it. The name differs by state: a WWCC in NSW, VIC and SA, a Blue Card in Queensland, a WWC Check in WA, Registration to Work with Vulnerable People in Tasmania, Working with Vulnerable People in the ACT, and an Ochre Card in the Northern Territory.
• Immunisation record: your vaccination history (Hep B, MMR, varicella, COVID, influenza and the rest), which hospitals and health services commonly request before a clinical placement.
• Right to work: passport, visa or VEVO evidence for employment eligibility checks.
• Training certificate: CPD evidence, Basic and Advanced Life Support cards, mandatory training records and any extended-scope qualifications.
• Other: anything else you want quick access to, such as references, contracts or an insurance schedule.

Profession-specific additions include a Medicare provider number and BLS/ALS card for GPs and specialists, a fellowship certificate for specialists, a vaccination certification for pharmacists, NDIS provider registration for psychologists and occupational therapists, a conscious sedation certificate for dentists, and a driving licence for paramedics.

Open Compliance from the dashboard sidebar and select Upload document. For each upload you:

1. Pick a category from the list for your profession.
2. Give it a clear title, for example "Avant indemnity 2026" or "NSW WWCC".
3. Choose the file from your device.
4. Optionally set an expiry date so Sessional can track it for you.
5. Add a short note if you want, such as a policy or clearance number.

Accepted formats: JPEG, PNG, WebP and PDF. Maximum size: 10 MB per file.

File type is verified by inspecting the actual file contents, not the file extension, so a renamed or mislabelled file is rejected rather than stored. There is no fixed limit on how many documents you keep.

When you set an expiry date, each document carries a colour-coded badge so its status reads at a glance:

• Green: valid, with more than 90 days to run, showing the expiry date.
• Amber: expiring within 90 days, with the days remaining counted down.
• Red: expired, showing how many days ago it lapsed.

The Compliance page also rolls each category up into a progress ring, so you can see at a glance whether a whole category is current or whether something needs renewing. Thirty days before a document expires, Sessional sends you one reminder email listing every credential coming due, so you have time to renew and upload the replacement. The old certificate stays in your drawer until you remove it.

Expiry email is governed by your notification preferences: the document expiry reminder is sent only if that category is switched on. The on-screen badges and progress rings are always there regardless.

As your drawer fills up, search by title keyword, filter by category, or filter to show only what is expiring soon or already expired. Documents are grouped by category with their size, upload date and expiry badge, so a quick scan tells you where you stand.

On security: uploads and downloads travel over HTTPS, files sit in private object storage with no public URLs, and each file is reachable only through your authenticated session. There are no shared links and no workplace-facing document view from the store itself. When a workplace asks for a credential, you download it and send it across, or you can assemble a chosen set into a time-limited shareable link with the compliance passport.

The searchable, category-aware document store with expiry tracking and reminders is part of the Plus plan and above. It sits alongside expense logging, the tax planner and auto-chasers as one of the Plus features. See billing and plans or compare tiers on the pricing page.