Free tool

Locum invoice template

Generate a professional PDF invoice in seconds. No account needed. Works for GPs, pharmacists, nurses, and all locum healthcare professionals.

AHPRA-ready, no account

A professional invoice with your ABN and AHPRA number, generated as a PDF in seconds. Tick “I am registered for GST” and the PDF becomes a compliant tax invoice showing Subtotal, GST (10%), and Total (inc GST).

ABN + AHPRA numberGST line when registered
Your details

Appears on the invoice so the organisation can reach you with payment queries.

Bank details
Organisation

Search for the clinic, hospital, or pharmacy, or any Australian address.

Can't find it? (pop-up clinics, new practices).

Invoice details
Line items

Shift date and hours are optional. Add them and each line becomes a real shift in your account if you sign up.

Total$0.00
Notes (optional)

Tip: you can charge interest on overdue invoices if your payment terms set it out. State it in your terms and reference it in your notes if you want it visible: “Overdue amounts may incur interest at [X]% per annum from the due date.”

2 tax-invoice fields missingtap to expand
  • Your ABNATOAn invoice without an ABN is not a valid tax invoice, and the payer may have to withhold tax from your payment.
  • Your contact detailsATOIdentify yourself as the supplier (name or trading name and contact details) on every invoice you issue.
  • Organisation's detailsRecommendedFor sales of $1,000 or more the buyer’s identity or ABN must be shown. It also helps the organisation match your invoice.
  • Bank details for paymentRecommendedWithout these, the organisation has to ask separately. Most delays start here.
  • AHPRA registration numberRecommendedOptional, but signals registered status to a new workplace manager.

You can still download the invoice. The amber items are ATO tax-invoice requirements; the grey items are payment-flow recommendations. Source: ato.gov.au · tax invoices.

Pick the organisation you're invoicing above, or switch to manual entry, before downloading.

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Questions

Frequently asked questions

What should a locum invoice include?

A locum invoice should include your full name or trading name, your ABN, your AHPRA registration number, your address, the organisation you are invoicing, a unique invoice number, the invoice date, a description of each shift with the date and rate, the total amount, your bank details for payment, and your payment terms. If you are registered for GST, the document must read "TAX INVOICE" and separately show the GST amount (or state that the total includes GST): this tool does that automatically when you tick "I am registered for GST".

Do I need a unique invoice number?

Yes. A tax invoice should carry a unique identifier so it can be matched and tracked. This tool auto-generates a unique number in the format SES-YYYYMMDD-XXXX, but you can edit it to match your own numbering system.

What payment terms should I use?

Most locum healthcare professionals use 14 or 28-day payment terms. Hospitals and large health services often pay within 30 days. You can specify your preferred terms on the invoice. 14 days is common for agency work, while 28-30 days is standard for direct bookings.

Should I include my registration number on invoices?

Yes. Including your AHPRA registration number on invoices is good practice. It helps organisations verify your identity and is often required for their records and audit trail. You must also include your ABN: an invoice without an ABN is not a valid tax invoice and the payer may have to withhold tax.

Do I need to charge GST as a locum?

Most clinical services provided by a recognised health professional are GST-free, so you do not add GST to that work. Importantly, GST-free clinical income still counts toward your projected GST turnover for the $75,000 registration threshold, even though you charge no GST on it: a high-billing GP can be required to register on GST-free Medicare work alone. You must register for GST once your projected GST turnover reaches $75,000 (you can also register voluntarily below that). Once registered, you charge GST only on your taxable supplies: medico-legal reports, expert-witness work, pre-employment medicals, cosmetic procedures, and the supply of goods. If you are near the threshold, speak to your accountant.

Can I use this for company invoices?

Yes. If you operate through a company (Pty Ltd) or trust, enter your company or trust name and details in the "Your name" and address fields. Include the entity’s ABN, and note its GST registration status if it is registered.