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Free tool | Invoice record

Locum invoice template

Build and review a PDF invoice for locum healthcare work. Enter your supplier and workplace details, add line items in AUD, then download or email a copy to yourself. No account needed.

Review your details | No account

Include your ABN and AHPRA number if entered. Ticking “I am registered for GST” requires a GST treatment for every line. The tool adds 10% only to lines you mark Taxable and labels GST-free lines on the PDF. Amounts are entered before GST. The totals reflect your entries and choices; the outcome depends on the full facts. Review the GST treatment with a registered tax agent before using it.

ABN + AHPRA numberGST line when registered

Interactive worksheet | Complete and download

Your details

Appears on the invoice so the organisation can reach you with payment queries.

Bank details
Organisation

Search for a clinic, hospital, pharmacy or Australian street address. Check the result before selecting it.

Can't find it? (pop-up clinics, new workplaces).

Invoice details
Line items

Shift date and hours are optional. Add them and each line becomes a real shift in your account if you sign up.

Total$0.00
Notes (optional)

Use notes for an agreed payment reference or other information the workplace needs. Check that any payment terms match your agreement before including them.

2 supplier fields to reviewtap to expand
  • Your ABNReviewEnter the ABN for the supplier. This check only detects an empty field; it does not validate the number.
  • Your contact detailsReviewYour address field is empty. Review the supplier details you want to include.
  • Organisation's detailsSuggestedThe organisation address field is empty. Check the recipient details against your agreement.
  • Bank details for paymentSuggestedAdd the payment details agreed with the organisation and check them carefully.
  • AHPRA registration numberSuggestedOptional in this form. Entering a number does not verify your registration status.

Once required GST choices are complete, these supplier prompts do not block download. They identify empty fields; they do not establish that the invoice meets ATO requirements. Check ATO guidance and review the full facts with a registered tax agent.

Pick the organisation you're invoicing above, or switch to manual entry, before downloading.

Start free trial

Signup can carry this invoice through storage in this browser. Complete onboarding, then use the import prompt to create a draft for review. Check supplier details and GST treatment before sending. The 30-day Plus trial is subject to eligibility; no card is needed.

Want to automate this? | Next step

Create invoices from your recorded shifts

Select shifts to create an invoice, review it and choose when to send it by email. With Plus or Pro, record payments in your account. Free includes 5 shifts and 5 self-invoiced invoices per calendar month. This signup link offers 30 days of Plus, no card needed, subject to trial eligibility.

Start free and apply for the Plus trialSee all features

Reference notes | Invoice questions

Frequently asked questions

What can I include in this invoice?

The form has fields for your name, ABN, AHPRA number, contact details, workplace details, invoice number and date, payment terms, bank details, notes and line items. Enter amounts in AUD and review the preview. Ticking "I am registered for GST" titles the PDF "TAX INVOICE" and requires you to choose Taxable or GST-free for each line. GST is added only to lines you mark Taxable. This tool does not check that your invoice meets ATO requirements.

Do I need a unique invoice number?

Use a number you can distinguish from your other invoices. This tool suggests a number in the format SES-YYYYMMDD-XXXX, using the date and a random four-digit suffix. It does not check your existing invoices for duplicates. You can edit the suggestion to match your own records before downloading.

What payment terms should I use?

Choose the terms agreed with the organisation you are invoicing. The form offers payment terms in days and uses the selection with your invoice date to calculate a due date. Review that date in the preview. Choosing a value here does not confirm that the workplace has accepted those terms or that payment will arrive on that date.

Should I include my registration number on invoices?

The form lets you include an AHPRA number, which appears in the preview and PDF if entered. Check with the organisation about the details it needs, and consult ATO guidance for invoice requirements. Entering a registration number does not verify your identity or registration status through Sessional.

Do I need to charge GST as a locum?

GST Act s38-7 makes a supply of a medical service GST-free, subject to its exclusions, including certain cosmetic services. Section 195-1 covers services for which Medicare benefit is payable, or would be payable disregarding Health Insurance Act s19AD, and other services supplied by or on behalf of a medical or approved pathology practitioner that the medical profession generally accepts as necessary for appropriate treatment of the recipient. Section 38-10 requires a listed service kind, a recognised professional and treatment of the recipient generally accepted as necessary and appropriate by that profession. Pharmacy services also need to relate to a supply GST-free under s38-50 or be a medication review. The general business registration threshold is $75,000 under GST Regulations 2019 reg 23-15.01. Your treatment and registration position depend on the full facts; review them with a registered tax agent. If you are registered, choose Taxable or GST-free for every line. The template supports mixed lines and uses your choices to calculate GST; it does not determine your tax position.

Can I use this for company invoices?

The "Your name", ABN and address fields accept the supplier details you enter. Confirm the correct invoicing entity and GST treatment with your registered tax agent. This tool does not validate the entity or its registration. Check the finished PDF against your records before sending it to the workplace.