Choose the right shift rate basis

When you log a shift, the rate basis tells Sessional what your entered rate means. It is not just a display label. The basis controls which extra fields appear, how the shift total is calculated, and how the amount flows into an invoice, earnings view, tax planner and super tracker.

Choose the basis that matches the agreement with the workplace or agency. If the arrangement later changes, use the shift edit action before invoicing. Sessional records the figures you provide and performs the arithmetic, but it does not verify the rate, hours, billings or agreement.

Use Daily when one agreed amount covers the whole shift. The total is the daily rate, adjusted by any stored penalty multiplier. Start and end times still describe the booking, but working a longer or shorter span does not automatically change a daily total. If the parties agree a different amount, edit the rate itself before invoicing.

Use Hourly when pay depends on time worked. At first, Sessional calculates the total from the elapsed time between the start and end times multiplied by the hourly rate. After delivery, Record actual hours can replace that elapsed-time figure without changing the booked times. The invoice then uses the recorded hours and hourly rate.

Use Per session when the agreement sets an amount for each counted clinical session or work block. Enter the rate per session and the session count. Sessional multiplies those two values, then applies any stored penalty multiplier. The count must represent the basis agreed with the payer, not the number of patients seen unless the agreement expressly says so.

Use Percentage of billings when your pay is an agreed share of revenue. Enter the agreed percentage when logging the shift. Enter the billing revenue once it is known, usually after delivery. The total is the billing revenue multiplied by the agreed percentage, with any stored penalty multiplier then applied.

A percentage shift with no billing revenue shows Billings pending and cannot be invoiced yet. Add the revenue from the shift detail or delivery flow, review the calculated total, and only then create the invoice. Percentage of billings is your pay basis. It is separate from a service fee that you might pay a workplace under a direct-patient-billing arrangement.

Open the shift and choose Edit rate and times. Switching basis clears inputs that no longer apply, so a former session count does not leak into an hourly total and old billing revenue does not affect a daily shift. Review the before-and-after total before saving.

You cannot change the basis while the shift is on a draft, issued or paid invoice. Delete a draft first. Issued and paid invoice records remain locked. The full rules are in theediting and deleting shifts guide.